Submitting your documents in rolling admission

The online application and application enclosures must be saved before the deadline into Studyinfo, the electronic application system. As admission is based on the documents you submit along with your application, it is very important that you prepare your application with care and submit all the required documents. Only complete applications will be evaluated, i.e. applications which contain all the required documents. In rolling admission, the enclosures have to be attached to the application by the time of applying or the application will be rejected.

You must submit your application by the application deadline. Late applications will not be accepted or processed.

If you encounter any technical errors when applying and the issues are of a type that you cannot solve yourself, you need to contact Admission Services immediately.

Provide your correct contact details

It is very important that you give your full name as in passport and correct e-mail address in the application form.

All communication concerning the application process and results is based on the information provided in the application form and the primary means for the University of Vaasa to contact you is via e-mail. Please use your own personal e-mail address and make sure you have access to it for the whole duration of the application process. Kindly also make sure your inbox is not full. Otherwise our messages will not be able to get through.

If you are exempted from paying tuition fees, please note that it is the applicants responsibility to submit the necessary documents in order to receive the exemption.

Submit documents at the time of applying

In the rolling admission, all application enclosures must be uploaded to the online application at the time of applying. You cannot submit any application attachments after you have sent the application. Documents provided after the application has been submitted cannot be taken into consideration.

The applicants are responsible for ensuring that their application documents have been submitted successfully at the time of applying.

Authenticity of documents

When applying, copies uploaded by you to the online application form are sufficient. However, the copies of your educational documents must be officially certified. This means that the educational documents you submit must carry a stamp, date and signature by the institution that issued the original document. Alternatively the stamps and signatures can be from a notary public. Copies certified as correct by two individuals not representing an official body are not accepted.

Authenticity of all submitted documents will be examined by the University of Vaasa when the application is received. This includes, for example, contacting your previous educational institution and your language test organiser if necessary. Any malpractice will be reported to the relevant authorities. In case of any counterfeit documents or fraudulent information, the application will be disqualified.

After acceptance

If you are granted admission, you are required to submit your educational documents according to the country-specific requirements if they apply to your degree-awarding country. If country-specific requirements apply to your documents, your acceptance will be conditional until you have provided the documents according to the country-specific requirements by the deadline. If you fail to meet the country-specific requirements, unfortunately your study place offer will be cancelled.

No matter whether the country-specific requirements apply to you or not, all information given on your application form and attachments will be verified in the beginning of your studies. You will need to bring your original educational documents for verification when you arrive on campus. If you fail to present these original documents, your admission will be invalidated.

How do I know if my application and documents have been received?

The University of Vaasa cannot confirm the arrival of each application and its enclosures before processing them. All documents can be submitted directly to the online application form. Eventually, if you need to submit documents by post due to the country-specific requirements, it is recommended that the documents will be sent as registered letters or through courier services if you wish to get a confirmation of arrival. By using registered letter or courier services, you will receive a confirmation of delivery from the mail service provider immediately after the documents are delivered to the university.

Postal address of the Admission Services

In case needed for country-specific requirements, the postal address of the Admission Services is:

University of Vaasa, Admission Services
P.O. Box 700
65101 VAASA
FINLAND

Even if you are applying to majors taught in Seinäjoki or Pori, you must still send the application documents to Vaasa, to the address above.

Questions about your application?

If you have questions related to the application documents you have submitted, you may contact the University of Vaasa at admissions(a)uwasa.fi.

When contacting the university, please always refer to your national learner ID or application number (on your application form) and state the programme that you have applied to.